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Sustainability Procurement Policy

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Beirut Arab University (BAU) – Sustainable Procurement Policy

1. Purpose

This Sustainable Procurement Policy establishes guidelines for responsible purchasing practices at Beirut Arab University (BAU) that prioritize environmental, social, and ethical considerations throughout the procurement process. The policy is designed to support BAU’s commitment to environmental stewardship, social responsibility, and the advancement of the United Nations Sustainable Development Goals (SDGs).

2. Scope

This policy applies to all goods, services, and works procured by BAU across all faculties, departments, research units, and administrative offices. It includes:

  • Supplies and equipment
  • Construction and facility services
  • Technology and digital services
  • Food and catering services
  • Vendor selection and partnerships

3. Policy Objectives

BAU’s sustainable procurement efforts are guided by the following objectives:

  • Reduce the environmental impact of purchasing decisions
  • Support ethical sourcing and fair labor practices
  • Minimize waste and promote circular economy principles
  • Engage with suppliers who share the university’s sustainability values
  • Encourage the use of local, eco-friendly, and socially responsible suppliers

4. Guiding Principles

a. Environmental Responsibility
  • Prioritize products and services with certifications such as Energy Star, EcoLabel, FSC, or equivalents.
  • Avoid single-use plastics and non-recyclable packaging.
  • Favor goods with low carbon footprints, made from recycled or biodegradable materials.
  • Consider the lifecycle cost (acquisition, use, maintenance, and disposal) instead of lowest upfront price alone.
b. Social Equity and Ethical Practices
  • Engage suppliers who uphold human rights, fair wages, and safe working conditions.
  • Support vendors that promote gender equity, diversity, and inclusivity in their workforce.
  • Prioritize local and regional businesses, especially small and minority-owned enterprises.
c. Economic and Operational Efficiency
  • Implement value-for-money practices while balancing sustainability goals.
  • Reduce over-ordering and ensure efficient inventory management to prevent waste.
  • Encourage long-term contracts that include sustainability performance criteria.

5. Supplier Code of Conduct

BAU suppliers and contractors are expected to adhere to a Sustainable Supplier Code of Conduct that outlines:

  • Compliance with labor laws and anti-corruption policies
  • Environmentally responsible production and transport
  • Openness to sustainability audits and performance monitoring

Non-compliant vendors may be subject to review, suspension, or termination of contract.

6. Implementation and Oversight

  • Sustainability & Procurement Committee (SPC):
    A joint committee will oversee the implementation and periodic evaluation of sustainable procurement efforts.
  • Departmental Procurement Officers:
    Will receive training on sustainable purchasing practices and will be responsible for applying these principles in daily operations.
  • Vendor Evaluation Metrics:
    All tender and procurement evaluations will include sustainability scoring (e.g., 20–30% of evaluation weight).

    • 7. Monitoring and Reporting

    • Procurement reports will include sustainability indicators such as:
      1. % of eco-friendly products purchased
      2. % of contracts with local or sustainable vendors
      3. Waste reduction or resource-saving outcomes
    • An annual Sustainable Procurement Summary Report will be prepared and submitted to the Sustainability Office and University Council.

    8. Review and Continuous Improvement

    This policy will be reviewed every two years, or earlier if needed, to reflect new developments in sustainable procurement, changes in legislation, or stakeholder feedback.

    Conclusion

    Through this Sustainable Procurement Policy, Beirut Arab University reinforces its leadership in responsible university governance. By aligning procurement practices with environmental and social responsibility, BAU not only minimizes its ecological footprint but also educates its community about the power of ethical and sustainable choices.